NOTE: CAPTOR™ is designed to work with an Enterprise Mobility Management (EMM) platform that supports AppConfig (VMware Workspace ONE, Citrix, AppTec360), Ivanti/MobileIron AppConnect, BlackBerry Dynamics, or Microsoft InTune. To enable use through your company's EMM, please contact your IT Administrator and ensure that the application has been registered and the key value policy dictionary has been created and sent to your profile. Some features described here may be disabled by your company or look different based on the version of CAPTOR you are using. This article encompasses CAPTOR for Enterprise, CAPTOR for MobileIron, CAPTOR for BlackBerry, and CAPTOR for InTune.
Basic Controls
From the main startup screen you will have buttons across the bottom for the various capture modes (Photo, Video, Document Scanning, and Audio) as well as a button to access content Folders.
Photo Capture
Photo Capture mode is intended to look very similar to the default iOS photo app. By tapping the Mode Settings button, you have the ability to switch to self-facing camera, enable the flash, and enforce preset exposure controls (for camera which do not enable automatic exposure control). CAPTOR also supports:
- Zoom in and out using pinch gestures
- Focus Lock by long-pressing a spot in the preview
- Automatic Exposure Control (for supported models) to adjust to low or high light situations
- Recognizing QR Codes and other barcode symbols, with pop-up alert that allows you to copy the text or link, or open the link with a browser. Your QR/Barcode history can be found in Settings. Barcode recognition can be disabled in Settings.
When you expand the Photo Mode Settings you will see options to enable the flash, switch between the front and rear cameras, and change the quality of the photo capture. The CAPTOR camera has two capture quality modes: High and Low. In HIGH capture mode, the photos will be captured at near 4K resolution (depending on the device). In LOW capture mode, the photos will be close to 1080p resolution. Also in LOW capture mode, you will notice the camera performance is must faster. If the goal is to take a lot of photos very fast, LOW might be the better option. Read more about this feature on our blog: https://www.inkscreen.com/blog/2024/7/24/captor-ios-507-upgraded-camera-options
You’ll notice a thumbnail will appear as you take photos with a counter displaying how many photos have been captured in the session. Photos can be annotated and edited by tapping the thumbnail. Please note, if you capture more than one media in any given session, tapping the thumbnail will bring you to the Captured Folder where you can then select a photo for editing or sharing.
Video Capture
Video Capture mode provides many options to control the quality and size of the video file. Tap the Mode Settings button to reveal the video capture settings.
- Recording Quality allows you to toggle between High, Med, and Low to adjust the recording quality of the video.
- FPS (Frames Per Second) will adjust the frame capture rate. FPS values vary by device.
- Switch Cameras between the front-facing camera and the self-facing camera.
- Flash can be toggled off, on, or set to automatic.
Videos can be previewed and edited by tapping the thumbnail. Video can be trimmed, and you can extract a frame of a video while it is paused.
The maximum length of a video recording might set by policy and indicated by the red progress bar going around the capture button.
If “Show Caption” is toggled on in Settings, a final frame will be added to every video that indicates the username, time/date of capture, location of capture, and a long note. This information can be previewed by opening the video and tapping the media info (i) button. This is also where you can add a note, rename the file, and adjust the way the location is displayed.
Document Scanning
To scan a paper document, receipt, etc., select the Doc Mode. We recommend placing the document on a surface that provides a color contrast from the paper (avoid using a white tabletop or desk) so that the automatic cropping and rectangle detection can function. You can also turn on the torch (flash button) to illuminate the page. The overlapping circles on top allow you to change the filter from Color (default) to Grayscale or Black & White. You can also switch between Auto shutter and Manual shutter. The workflow varies based on the iOS version running on the device.
Hold the device directly above the paper so that the paper almost fills the screen, but where you can still see all four corners. The default is to auto-capture the page as soon as the app has focused and identified the four corners. Switch to "Manual" if the system has trouble identifying the edges of the document. Tapping on the thumbnail will preview the document and allow you to adjust cropping, filters, and page orientation. You can scan up to 25 pages at a time and CAPTOR is tested to handle documents up to 100 pages. Don't forget to tap Save when you are finished scanning!
After tapping Save, you'll be able to preview the file and perform the following tasks:
Rename the file: Tap the default name to customize
Adjust the page cropping: Double-tap a page to open it in the Edit/Annotation screen. Tap the Undo button to remove all cropping, tap the Pen button then the Crop button.
Annotating the document: Double-tap a page to open it in the Edit/Annotation screen. Tap the Pen button and select one of the annotation functions (draw, arrows, text labels). The color options include a semi-transparent highlighter.
Re-ordering pages: Tap the Grid button, then hold down (long press) a page to drag it to a new location in the document.
Deleting pages: Tap a page to highlight it, then tap Delete. If you tap Delete without highlighting a page you will delete the entire document.
Merge with another document or add additional pages: Tap the “+” button and select option to either scan additional pages to add to the document, or merge with a document that already exists in one of your CAPTOR folders. If you merge with an existing document, you will be given the option to retain the original or delete it.
Audio Recording
Audio mode allows for the recording of ambient audio. To begin an audio recording, tap the Record button. As you are recording audio the screen will look like this:
You can pause the recording by tapping the white Pause button, and then resume recording by tapping the same button again. To end the recording, tap the red capture button.
Recordings can be played back and trimmed in the Edit screen. You can also view and update the metadata (file name, location information, and note) in the Edit screen. Audio files can be shared/exported as either M4A or AIFF file types.
Folders
All content captured by CAPTOR is isolated in a secure container and stored separately from personal albums. Tap the Folders button on the home screen to see a set of default folders.
Tap + to add a new folder.
Tap the Search button to enter search criteria. The search will span file names, notes, text annotations, folder names, audio transcriptions (if Speech Recognition is enabled), objects recognized in photos, and words detected in photos or documents.
Tap Backup (if configured) to backup all new content to a network drive.
Swipe left on a folder to reveal folder actions, including:
- Delete the folder
- Edit the folder name
- Share the contents of the folder as a zip archive
- Backup the folder (if configured)
Folder Contents
Tap on a folder name to see the contents of the folder. Tap a file to open it in the Edit screen. 
Tap the View Toggle to switch between Thumbnail, Full-Screen Preview, and Detailed List View. Full-Screen Preview allows you to swipe left and right between content.
Detailed List View displays the file name, date, and location. Swipe left on a file from Detailed List View to reveal shortcut actions to Delete, Edit, Share, or add to Favorites.
Sort allows you to sort content by Name, Date, or Type.
Select allows you to Move, Share, or Delete content. This powerful feature makes it easy to select multiple items at once. For example, if you want to share multiple items at one time, tap Select, highlight each photo, then tap Share.
Enhanced Search
CAPTOR Enhanced Search can be accessed from the Folders screen. Content is searchable by:
- File and Folder Names
- Media Notes that were added to Photos, Videos, and Audio
- Text Label Annotations added to Photos and Documents
- Text Detected in Documents and Photos using optical character recognition (OCR)
- Speech Detected in Audio and Video recordings using Speech Recognition (*permission must be allowed, and IT Admin must enable in the company EMM system)
- Object Recognition Labels for photos.
Annotations & Edits
Photos can be edited and annotated very easily. Open the photo and tap the Pen button in the lower right corner to reveal the edit/annotation tools.
The available tools include:
Contrast: Adjust the saturation, brightness, or contrast of the media
Rotate: Rotate 90 degrees at a time
Crop: Reduce the size of the image or fix the automatic cropping of a document page
Arrow: 8 color options, size slider, and a semi-transparent highlighter option
Draw: 8 color options, size slider, and a semi-transparent highlighter option
eSign: Create an electronic signature to add to a document. Signature will include username, time/date, and location (if enabled).
Text Label: 8 color options, size slider, and a semi-transparent highlighter option
Undo/Redo: You can always undo changes to go back to the original photo, even after sharing it.
Documents can be edited and annotated as well. Open the document and double-tap on the page you want to edit. The page will be displayed in the same edit screen as you use with photos. Use the annotation tools to highlight text, redact or draw, add text labels and arrows, and e-sign.
If the document page cropping needs to be adjusted you can either use the Crop tool, or tap Undo to remove the cropping that was done when you originally scanned the document.
Media Info (Metadata)
CAPTOR has some unique features leveraging metadata that is both automatically captured and inputed by the user. For all media, the app will automatically tag the username, location (if given permission), and time/date of capture. To view, edit, or add to the metadata, open the document or media into the Edit/Annotation screen and tap the “i” button. 
From here you can see the metadata that was automatically captured and assigned to the content, and you are able to customize certain elements, such as switching the location from City/State/Country to Latitude/Longitude. You can also enter a Note. The text entered in the Note field is searchable. This is also where you would find audio transcripts, text detected in photos, and labels generated by the CAPTOR AI/ML object recognition model.
Please note, some of this data can be displayed on the media as a visible watermark and/or caption, as well as being passed as metadata when the content is shared. For videos, a “final frame” is added containing this information. Your IT department has the ability to lock this feature.
Sharing/Exporting
There are three easy ways to share CAPTOR content:
- While viewing the content tap the Share button.
- From the Folders screen, swipe left on a folder name to share the entire folder as a zip.
- Within a folder, tap Select and then highlight one or more items that you want to share, and then tap Share.
The sharing options will be specific to the type of content you are sharing. CAPTOR supports a wide range of file formats, quality options, and more so that the file is created exactly as you desire. Below is an example displaying the options when sharing a photo or document in PDF format. The options change dynamically when you change file type.
Depending on your company’s EMM settings, you may be restricted on which apps you can share/copy content to. The Open In menu will display all possible apps however you may receive a warning if you attempt to share to an unauthorized app. An Email button will be visible if your IT department has authorized sharing/copying content to the native iOS email app.
When sharing an entire folder or multiple items within a folder, the File Types presented will depend on what you are sharing. The Quality selector will resize all selected items. If you share more than one photo at a time, you will have the option to combine them into a single PDF, or ZIP the individual JPG files.
Settings
CAPTOR Settings can be accessed by tapping the gear button on the top right. Some of these settings may be hidden or locked depending on how your IT department has set up the app configuration.
Default Capture Mode: Select the capture mode that you most often use and the app will open directly to it.
Disable ____ Capture: These toggles disable specific capture modes and remove them from the main menu bar.
Username: May be included in metadata of shared content and stamped on photo captions, or added to final frame of videos.
Show Caption: Determines whether media info will be stamped on shared photos and added to final frame of shared videos.
Location: Setting the default location criteria as either City or Lat/Long will dictate the data that is used in the caption of the media. City will display the “City, State, Country”, while Lat/Long will display the “Latitude, Longitude” coordinates.
Filename Base: CAPTOR will automatically assign a unique name to all captured content. You or your company can customize the file nomenclature. The base will be appended with the date and time of capture.
Disable Image Recognition: Disables the feature that applies labels for objects found in photos.
User Authentication: Some versions of CAPTOR include the option to use FaceID and TouchID to authenticate.
QR History: Displays all of the text and links that you have detected in the past, with an option to delete history.
PDF Version: CAPTOR supports the creation and validation of a wide range of PDF versions (1.3-1.7 and PDF/A), and can be set here or by IT policy.
File Export Max Size: Sets a limit (MB) to the size of any exported file, typically set to match corporate email attachment size limit.
Delete Trash After (Days): Sets the amount of time (in days) after a file has been moved to the Trash folder that it will be permanently deleted from the data container on the device. A value of 0 (zero) will instruct the app to delete the contents of the trash folder at the beginning of each session.
Backup Config: CAPTOR enables an optional service to copy content from the app to a network drive or company server. This can be configured to occur automatically or manually on-demand by the app user. This setting will only be visible within the app settings if your IT Admin has enabled it by policy. One of the data transfer protocols must be enabled with the appropriate connection and authentication settings applied. There is a button to test the configuration here. If there is a problem with your configuration please report the specific error message you see to your IT Admin.
Backup Advanced Config: This group of backup settings dictates whether the service is to occur automatically on a schedule, or if it is intended for the user to manually backup content on demand. You can also set the quality/resolution of the content that will be backed-up. Finally, there is an option to have the content deleted from the device container after it has successfully backed up to the server. The deletion can occur on a delay so that you have access to the content for a specified period of time on the device before it is deleted.
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